Assistant Project Manager

We are seeking a motivated and organized individual to join our team as an Assistant Project Manager. In this role, you will support the Project Manager in the successful delivery of construction projects. Their prime responsibility is to anchor each project by keeping track of all information flowing in and out. They will work closely with the VCD Project Manager and Superintendent and maintain daily contact with all subcontractors. Email and telephone will be primary means of communication.

Duties and Responsibilities:

On Project Start-Up the APM will:

  • Review scope of work on drawings with Project Manager (PM) and create a Submittal Log.
  • Help create a directory of Subcontractor contact information, including emails, cell phones, etc.

On Submissions the APM will:

  • Request from subcontractors all required submissions, including shop drawings, samples, sketches, etc. and distribute these to the architect and engineer (A&E) for review and approval.
  • Maintain a current Submittal Log which tracks which submissions are outstanding both from subcontractors, and, from A&E
  • Reach out to A&E requesting their prompt and timely review and return of submissions
  • Forward submission A&E comments back to subcontractors for re-submission as required.
  • Distribute all APPROVED submissions to subcontractors and ensure field Superintendent is kept updated with copies on site and informed via email
  • Maintain the ‘clock’ to ensure timely submission, review and approval throughout project by contacting all team members to ensure their cooperation.

On Active Projects the APM will:

  • Attend weekly construction meetings with clients and/or weekly Subcontractor Meetings
  • Help take notes on Minutes of Meeting
  • Prepare copies for next meeting, distribute updated Minutes of Meeting to all team members
  • When receiving sketches issued by A&E, distribute information to Superintendent in field
  • Help ensure the job site has up to date drawings, submissions and building permits as required.
  • Help maintain an RFI or Request for Information Log
  • When receiving sketches issued by A&E for pricing, help distribute information to subcontractors and assist the PM in receiving pricing ASAP.
  • Assist the PM in preparing Change Orders as required
  • Maintain a Change Order Log
  • Distribute Job Schedules and update Job Schedules as required (in supporting PM)

On Project Conclusion the APM will:

  • Request close-out material from all subcontractors including As-Built Drawings, Warrantees, O&Ms
  • Assist in job close-out with expeditor and DOB by coordinating inspections and sign-offs as required
  • Assist in preparing all close-out material for handover to client, A&E and third party inspectors as required


  • Bachelors degree in the following; Construction, Architecture, Engineering, Marketing or Finance.
  • Good interpersonal skills and diplomacy valued.

*Applicant must be a New York Metropolitan area resident.

Vanguard Construction & Co. is a full-service New York City based construction firm providing Pre-Construction and Construction Management, General Construction, and Consulting services to clients throughout the New York / Tri-State area. With over 100 diverse and dedicated professionals on staff, we service the following sectors:

  • Restaurants / Hospitality
  • Commercial Interiors
  • Healthcare
  • Institutional
  • Retail
  • Core and Shell / Ground-up / Infrastructure
  • Lobby / Façade / Base Building work
  • Historic Preservation