Project Accountant

We are seeking a well-organized and task-oriented individual with strong attention to detail to join our Finance team as a Project Accountant. In this role, you will support the CFO and the Operations team in all financial aspects of the project from start-up to close-out. Your prime responsibility is to anchor each project by keeping track of all information flowing in and out. You will work closely with the VCD Project Manager and Superintendent and maintain daily contact with all subcontractors. Email and telephone will be primary means of communication.

Duties and Responsibilities:

  • Billing & Collections – coordinate with project managers & CFO on items per proposals.
  • Create invoicing for multiple entities with similar services.
  • Monitor the status of existing projects in the accounting system.
  • Effectively communicate with Project Managers regarding contract documents, change orders and other contract modification, approvals, and any additional service-related to billing.
  • Compile, analyze, & process a high volume of project bills to clients on a monthly basis.
  • Work closely with project managers to ensure that invoices are accurate and comply with corporate guidelines.
  • Review weekly field timesheets to ensure that they have been submitted and approved prior to invoicing.
  • Coordinate with subcontractors to receive certified payroll report.
  • Maintain project billing folder and accounting system (SAGE300 & PROCORE) to ensure all invoices and other project related documents are readily accessible for project managers & accounting department.
  • Communicate professionally with project managers, clients and other staff providing accurate information and timely responses to inquiries and completion of assignments.
  • Investigate billing errors and resolve discrepancies.
  • Assist with special projects as needed.
  • Provide support to other accounting staff.
  • Prepare various monthly billing & supporting reports.
  • Monitor accounts & take appropriate actions with customers to arrange for payment, issue monthly statements & billing items as per proposals.
  • Reviews and ensures accuracy of vendor invoices prior to billing clients.
  • Performs other duties as assigned by CFO.

We offer a competitive salary and benefits package, as well as opportunities for professional growth and development. If you are a driven and results-oriented individual, we encourage you to apply.


  • Associate or bachelor’s degree in accounting/finance or similar field.
  • A minimum of 2 years of billing experience in Construction contracting related industries
  • AIA experience preferred
  • NYC and NYS Agency billing preferred
  • Sage 300 & PROCROE experience preferred
  • Excellent analytical and problem solving skills
  • Strong written and verbal communication skills
  • Must be proficient in Microsoft Office (Excel and Word) and Outlook, E-Filing, scanning, and mailing

*Applicant must be a New York Metropolitan area resident.

Vanguard Construction & Co. is a full-service New York City based construction firm providing Pre-Construction and Construction Management, General Construction, and Consulting services to clients throughout the New York / Tri-State area. With over 100 diverse and dedicated professionals on staff, we service the following sectors:

  • Restaurants / Hospitality
  • Commercial Interiors
  • Healthcare
  • Institutional
  • Retail
  • Core and Shell / Ground-up / Infrastructure
  • Lobby / Façade / Base Building work
  • Historic Preservation